RH-ISAC is proud to work with organizations like yours to bring the 2023 RH-ISAC Cyber Intelligence Summit to our retail and hospitality cybersecurity practitioners. As we lead up to the three-day conference, this Sponsor Logistics Guide is here to help you understand and prepare for the event so that your team can make the most out of your RH-ISAC Summit Sponsorship.
RH-ISAC Summit Sponsor Logistics Guide
Schedule-at-a-Glance
Welcome Reception:
Monday, October 2 | 5:00 – 7:00 p.m. CT
RH-ISAC Summit Day #1:
Tuesday, October 3 | 8:00 a.m. – 5:30 p.m. CT
RH-ISAC Summit Day #2:
Wednesday, October 4 | 8:00 a.m. – 3:15 p.m. CT
Closing Remarks & Prize Giveaways:
Wednesday, October 4 | 3:15 – 4:00 p.m. CT
The RH-ISAC Cyber Intelligence Summit brings together CISOs, strategic leaders and their information security teams from the retail and hospitality industries for a three-day conference. This is your chance to engage with practitioners and find out how they’re tackling key cybersecurity challenges. In this exclusive forum, speakers and attendees will share best practices, gain insights and most importantly, network with other information security professionals to build all-important trust among peers.
The agenda addresses key priorities, objectives, and issues facing strategic leaders and tactical practitioners, with sessions and speakers selected by a Summit Working Group made up of leaders from RH-ISAC Core Member organizations.
Registration
Each sponsor has a pre-determined number of Summit Access Passes based on their level of participation. Your organization received and signed an ‘Exhibit A’ document outlining specific sponsor entitlements as they relate to your sponsorship. Please refer to this document for details on entitlements including the number of access passes allowed. You can also find Access Pass information in the FAQ section of this guide.
Your team should work internally to determine who each access pass will be assigned to. All attendees from your team must register as sponsors using the link below. If your sponsorship includes a speaking role, please have your speaker select ‘speaker’ under participation status.
Sponsorship passes may not be shared or transferred once the event has begun. All passes that you have available must be used by the same registrant throughout the length of the conference.
Venue & Hotel Room Block
The RH-ISAC Cyber Intelligence Summit takes place in the meeting space of the Hilton Dallas/Plano Granite Park. The Sponsor Networking Area is in the Prairie Foyer on the ground floor of the hotel. View the floor map here.
5805 Granite Pkwy | Plano, TX 75024
(469) 353-5000
Hotel Website →
Self-Parking: $18/night
Valet Parking: Not available
Parking Details & More Info →
A special room rate of $219 per night has been reserved for RH-ISAC Summit attendees. The deadline to reserve discounted rooms is September 12, 2023.
- NYLO Dallas Plano Hotel, Tapestry Collection by Hilton
- Hotel in Plano, TX | Cambria® Hotels Official Site | Cambria Hotel Plano Frisco (choicehotels.com)
- Hotel Near Dallas, TX | Renaissance Dallas at Plano Legacy West Hotel (marriott.com)
- Hotel in Plano, Texas | Dallas/Plano Marriott at Legacy Town Center
- Tru by Hilton Frisco Dallas
- Sandman Signature Plano-Frisco Hotel | Hotels in Plano TX (sandmanhotels.com)
If you need to reserve over the phone, call (469) 353-5000 and specify you are calling for “Retail and Hospitality Cyber Intelligence Summit” to receive the discounted rates.
Sponsorship Table
Sponsor Move In:
Monday, October 2, 2023
2:00 p.m. – 5:00 p.m. CT
Sponsor Move Out:
Wednesday, October 4, 2023
4:00 p.m. – 7:00 p.m. CT
For sponsors whose entitlements include a sponsor table, your space will include a power strip, a 30” round x 42” tall table and two stools. Your organization may provide 1 graphical backdrop for area (i.e.: 1 pull up banner with reccomended size of no larger than 33″ x 80″), branded tablecloth (if desired), literature, and high-quality giveaway items.
Please note that any high-quality giveaway items may not be “raffled” unless you have purchased a sponsorship upgrade and that nothing may be expected of attendees in exchange. Sponsoring Organization agrees to provide a minimum number of giveaways to correspond with number of event attendees (approx. 400).
Sponsors may coordinate directly with the onsite audio visual representative who provides services for The Hilton Dallas/Plano Granite Park to receive additional AV or technical support and/or rentals related to participation in the summit. Sponsoring organizations are responsible for securing these services items directly and are responsible for payment for these items separately from their participation as sponsors of the summit. Please fill out the below Audio Visual Request Form and email it over to Pietro Salluzzo at [email protected]
Day 1:
Tuesday, October 3, 2023
Be at Sponsor Table
- 9:45 a.m. – 10:15 a.m. CT
- 11:00 a.m. – 11:30 a.m. CT
- 12:15 p.m. – 12:50 p.m. CT
- 1:40 p.m. – 2:00 p.m. CT
- 2:30 p.m. – 2:50 p.m. CT
- 3:20 p.m. – 3:45 p.m. CT
Happy Hour in Prairie Foyer
- 4:30 p.m. – 5:30 p.m. CT
Day 2:
Wednesday, October 4, 2023
Be at Sponsor Table
- 9:45 a.m. – 10:00 a.m. CT
- 10:45 a.m. – 11:15 a.m. CT
- 12:00 p.m. – 12:15 p.m. CT
- 1:00 p.m. – 1:30 p.m. CT
- 2:15 p.m. – 2:30 p.m. CT
Closing Reception & Prize Drawing in Prairie Ballroom
- 3:15 p.m. – 4:15 p.m. CT
Venue Shipping
The Hilton Dallas/Plano Granite Park will receive packages for the RH-ISAC event from Thursday, September 31 – October 2, 2023.
Please address all boxes as follows:
ATTN: Shannon Rutowski.
RE: RH-ISAC (YOUR ORG NAME HERE)
5805 Granite Parkway
Plano, Texas 75024
Due to space restrictions, The Hilton Dallas/Plano Granite Park can only accept and store boxes up to two (2) days prior to the event. Reach out to the Hilton Dallas/Plano Granite Park with any shipping questions.
To ensure that materials are received and delivered to your event in a timely manner, please review the hotel guidelines within the form linked below, complete, and return this form to Shannon Rutowski [email protected] at least 14 days prior to the event. *Storage Fees will apply*
Rules of Engagement
The RH-ISAC Cyber Intelligence Summit is designed to provide information security professionals and leading industry providers with opportunities to network, exchange insight and share best practices.
Sponsors will gain valuable insight from attendees and have the opportunity to strengthen and develop relationships through networking breaks, keynotes, and participation in select breakout sessions. To promote a great overall attendee experience, sponsors are asked to follow the guidelines below with respect to participation:
Your participation is a chance to gain valuable insight regarding strategies and best practices from retail and hospitality attendees. Sponsoring attendees must refrain from discussion of specific products or service offerings during conference sessions and are asked to defer to practitioner attendees during session Q&A.
As an alternative, interested sponsors and attendees are welcome to engage in product or service-oriented discussion during networking breaks.
Promote Your Participation
To help promote the RH-ISAC Cyber Intelligence Summit, please use the sample text below to showcase the event on your LinkedIn profile.
[Company Name] is collaborating with @Retail & Hospitality ISAC as a sponsor for the Cyber Intelligence Summit on October 2 – 4 in Dallas! Join us, along with the retail and hospitality cybersecurity community, for a best-in-class event! Register today at https://summit.rhisac.org
#RHISACSummit #ProtectAsOne
Feel free to additionally post on your social media before, during, and after the event. Download the social media toolkit for additional ideas. Don’t forget to tag RH-ISAC in your posts:
LinkedIn: https://www.linkedin.com/company/retail-hospitality-isac/
X (FKA Twitter): @RH-ISAC
To help promote the RH-ISAC Cyber Intelligence Summit, please use the template as a starting point for a writing press release and/or blog post about your company’s participation in the event.
Download Template →
Feel free to use the following graphic to accompany your promotions.
Sponsor FAQ
Q: What is the dress code at the RH-ISAC Summit?
A: Business to business casual (no jeans, please)
Q: Can we set up meetings or host attendees for separate lunches, happy hours, or other events outside of the officially sanctioned events?
A: You are not permitted to plan any separate events or engagements during the hours of the conference or corresponding networking events unless permission is granted in writing by the RH-ISAC Events team.
Q: Will I receive contact information for all attendees of the conference?
A: You will receive Title and Organization information of all registrants and attendees. You will additionally receive the First Name, Last Name, and Email of all registrants and attendees that opt into post-event communications during registration.
If your sponsorship includes a badge scanner, or if you purchased a badge scanner as a sponsorship upgrade, you will have the ability during the conference to scan attendees’ badges to retrieve additional information that they have opted-in to share with you.
Q: Will I receive a list of everyone who attends my session or special event as part of the Summit?
A: If your sponsorship includes a speaking engagement, an RH-ISAC staff member will offer to scan attendee badges as they enter the room so they may receive credit for attending each session. We will provide you with a list, including Title and Organization information for those who’ve had their badges scanned.
If you are sponsoring a special event during the Summit, you will receive Title and Organization information of all registrants and attendees. You will additionally receive the First Name, Last Name, and Email of all registrants and attendees that opted into post-event communications during registration.
Q: Will I receive a list of everyone who visits my sponsor booth?
A: Many sponsorships include a badge scanner, and your onsite representatives will gain access to badge scanning capabilities so that they can scan attendees’ badges who visit your booth. This will capture information that they have opted-in to share with you.
All other sponsors have the option to purchase a badge scanner as a $2,000 sponsorship upgrade. If you haven’t purchased a badge scanner, please reach out to [email protected] to add one.
Q: Do our sponsor access passes give us access to the full conference?
A: Your access passes give you access to all keynotes and the majority of breakout sessions, except when marked ‘closed door’ or ‘practitioner only’ on the conference agenda and signage outside the door. Sponsors are also permitted to attend the Welcome Reception, Networking Happy Hour, and Closing Reception; however, the VIP Dinner and Member Meeting and Celebration dinner are invite only.
Q: What can I have at my sponsor table?
A: Your sponsor networking area includes a power strip, a 30” round x 42” tall table, and two stools. You are welcome to provide:
- One graphical pull-up banner to be used as a backdrop
- A branded tablecloth
- Literature
- High-quality giveaway item
- If you provide a high-quality giveaway item, you must agree to provide a minimum number of giveaways to correspond with the number of event attendees
- Giveaways may not be ‘raffled’ OR require an attendee to opt-in to participate
- If your sponsorship includes a prize drawing or you have purchased an upgrade, this will be facilitated through the RH-ISAC
Q: How many staff members can attend the event?
A: The number of access passes listed on your signed Exhibit A will dictate how many staff members may be present at the Summit.
Q: May we swap out registered team members during the second or third day of the conference to work at our sponsor table?
A: Sponsorship passes may not be shared or transferred once the event has begun. All passes that you have available must be used by the same registrant throughout the length of the conference.
Q: Will there be press or media at the RH-ISAC Summit?
A: Press is not permitted to attend any portion of the RH-ISAC Cyber Intelligence Summit unless otherwise designated or authorized through prior written permission from the RH-ISAC.
Other questions? Please email [email protected] or reach out to your event POC today.
